Smart Site Management
One platform for visitor access, incident response, contractor compliance and safety briefings — built for estates, business parks and commercial buildings.
Four Modules, One Platform
From pre-invite to guard verification — ID scanning, entry codes, tenant approvals, custom capture fields and a complete auditable log.
Report incidents with photos, auto-assign them to the right contractor by type, and track every status change to resolution.
Onboard contractors and their staff, track medicals and Letters of Good Standing, and block access automatically when documents expire.
Mandatory safety briefings, POPIA-compliant ID handling, retention controls and reporting that keeps your site audit-ready.
See It In Action
Real screens your guards, tenants and admins use every day — sample data shown below.
Name
Sarah Nkosi
ID Number
890412XXXXX08X
Capture Vehicle Plate
Entries
128
Visitors
96
Vehicles
32
Daily Entry Volume
Broken gate sensor
Block B · 2h ago
Parking barrier jam
Block B · 2h ago
Loose handrail
Block B · 2h ago
Bright Spark Electrical
3 staff on site
CleanSweep Services
3 staff on site
ProPlum Co.
3 staff on site
Boardroom A
Huddle 1
Training Rm
Every Feature Included
Capture visitor IDs and vehicle plates instantly with OCR and barcode scanning — no manual data entry at the gate.
Tenants and admins receive real-time email or WhatsApp alerts the moment a visitor arrives, with one-tap approve or deny.
Send visitors branded calendar invites with arrival details so they know exactly when and where to arrive.
Invite tenants to the platform and link them to visitor decisions with full audit trails.
Manage multiple buildings, meeting rooms and venues across your estate from one dashboard.
Every visit is time-stamped and stored. Export reports to Google Sheets, Microsoft Excel, or email daily summaries.
Log, assign and track security or maintenance incidents with priorities, photos and full status history — auto-assigned to the right contractor.
Register service providers, track staff and medical certificates, and auto-block access when a Letter of Good Standing or medical expires.
Upload IDs, medical certificates and Letters of Good Standing — our OCR reads expiry dates and flags renewals before they lapse.
Show a welcome or safety induction video to every visitor and keep a compliant, time-stamped record of who watched it and when.
Let visitors self-register at a kiosk with photo capture and an entry code — no guard required for the busy periods.
Send visitor invites and staff login codes over WhatsApp, with inbound reply handling for calendar confirmations.
Tenants book shared meeting rooms with catering selection, capacity checks and automatic calendar invites to guests.
Add bespoke fields per site — text, photos, yes/no questions, or values read automatically from an image. Included free with Visitor Management.
Mask ID numbers by default with optional full storage add-on, plus configurable data retention and automatic cleanup.
Set up in minutes. No hardware required to get started.